Using the template to quickly create an envelope for 1 or more contacts Save the document to for instance your My Documents folder with a name of envelope.docx or another location and name which is easy to reach for you.You can do this in a table of 1x1 cell or a text box without borders so you can move it around more easily. Type your own address in the top left corner.Move or resize the box holding your address block to make sure all lines fit and that there is enough blank space left around it.Select the address block and modify the font type and font size.Press the Preview Results button on the Mailings tab or the Mail Merge toolbar to see the inserted address block.Press OK to return to your envelope where you should now see > in the middle of your screen.This can be fixed by pressing the Match Fields… button.
For several localized versions of Office, the mapped address fields are sometimes broken.Usually accepting the defaults will suffice here, but you can opt to disable the “Insert company name” option. Here you can select and see what your address block will look like.Alternatively, you can press CTRL+SHIFT+8 to reveal hidden markup and click in front of the last paragraph mark in the center of the envelope.Ĭlick on the “Address Block” option of the Mailings tab or the Mail Merge toolbar to bring up the “Insert Address Block” dialog.See above for a screenshot of the end result which also shows this hidden box.Clicking somewhere in the bottom half of the Envelope document will reveal a “hidden” box.When you use Outlook 2003, you’ll get another dialog in which you have to press the “Merge” button. Press Close in the Mail Merge Helper dialog to get to it. The envelope size will be configured in the background.However, you might want to double check the measurements of your envelope and make sure the correct size has been selected. In general, you can accept the defaults and press OK.In the Mail Merge Helper dialog, you’ll only need to press the Setup… button. ĭo as the information box instructed and press the Setup… button in the Mail Merge Helper dialog.Word will start and bring up a mail merge preparation information box.Tab Home-> section Actions-> button Mail Merge Outlook 2010, Outlook 2013 and Outlook 2016.Open the Mail Merge Wizard from within Outlook.Select a single contact with a mailing address.
Setting up the template isn’t that much of work nor is it really complicated it is just a whole lot of clicking in only a few minutes. (click on image to enlarge) Setting up the envelope template (one time only!) You can also see the outline of the “hidden” box of step 10. Note: This guide can also be used to quickly address standardized letters, mailings or other documents which you want to personalize.Įnvelope addressed with Outlook data via a Mail Merge. However, by creating a template, you can print envelopes for your contacts with just a few simple clicks in the future. Instead, it goes via the much more complicated Mail Merge function of Word and Outlook. One would actually almost expect a simple solution like selecting your contacts and choosing “Print envelopes” as a printing option. This seems like a core functionality of Outlook though, which shouldn’t be too hard and quickly to repeat so I must be doing something wrong here.Ĭould you walk me through the process of creating envelopes?ĭon’t feel bad it’s indeed much more complicated than it looks or should when you want to print more than 1 envelope. I've tried a couple of times to create envelopes in Word for Outlook contacts (for which I've entered addresses) but every time I try, I end up clicking around a lot without any satisfactory result.
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